Executive Administrative Assistant
On-site · Staten Island, New York, United States
Job Summary
Executive Administrative Assistant supporting Chase Wealth Management, responsible for maintaining complex calendars, screening calls, coordinating internal/external meetings, arranging and coordinating intricate domestic and international travel, organizing events (catering and transportation), processing invoices and T&E claims, aiding staff onboarding/offboarding (equipment setup and system access), producing professional emails/messages to stakeholders, maintaining department documents including organizational charts and Executive Bio’s, proactively handling regular activities and communicating issues in advance, and assisting in editing spreadsheets and presentations for client meetings. Requires five years of administrative experience, strong organizational skills, discretion with confidential information, excellent written/spoken communication, and proficiency in Microsoft Office. Preference for experience supporting at Managing Director level; college degree is a plus. Note: five days in office (Mon-Fri) and no Hybrid option.
Required Qualifications
- Five years of administrative experience
- Advanced ability to organize
- Discretion and good judgment in confidential situations
- Strong interpersonal, written, and oral communication skills
- Strong proficiency in Microsoft Office
- Excellent telephone etiquette and ability to manage competing priorities (calendar management)
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