Executive Administrative Assistant
On-site · Chicago, Illinois, United States
Job Summary
Support executive-level management in Asset & Wealth Management by managing complex calendars, screening calls, coordinating internal and external meetings, arranging domestic and international travel, organizing events (catering and transportation), processing invoices and T&E expense claims, assisting with staff onboarding/offboarding, producing high-quality emails and messages, maintaining department documents (including org charts and Executive bios), handling routine activities independently, and assisting with editing spreadsheets and presentations. Requires five years of administrative experience, strong organizational, communication, confidentiality, and MS Office skills. Role involves five days in the office.
Required Qualifications
- At least five years of administrative experience
- Advanced ability to organize
- Discretion and good judgment in confidential situations
- Strong interpersonal, written, and oral communication skills
- Strong proficiency in Microsoft Office
- Excellent telephone etiquette and ability to manage competing priorities (calendar management)
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