Executive Administrative Assistant
On-siteLondon, England, United Kingdom
Job Summary
Manage calendars, coordinate complex travel, and organize internal and external meetings for client-facing leaders within the UK Client Team. Act as the primary point of contact for inquiries, arrange visitor logistics, and process expenses end-to-end while maintaining strict confidentiality. Monitor incoming requests, escalate risks, and support onboarding and facility coordination to ensure seamless operations. Partner with another assistant to provide broader coverage and handle technology requests. This role supports J.P. Morgan Asset Management's client-facing team, requiring strong organizational skills and proficiency in Microsoft Office and Concur.
Required Qualifications
- Strong organizational skills with consistent attention to detail
- Clear written and verbal communication skills with a service-oriented mindset
- Strong relationship-building skills and a collaborative working style
- Proactive approach with flexibility when priorities change at short notice
- Ability to manage multiple priorities calmly in a fast-paced environment
- High levels of confidentiality, discretion, and sound judgment
- Proficiency in Microsoft Office (especially Outlook, Word, Excel, and PowerPoint) and/or willingness to upskill quickly
- Experience using Concur for expense management and reconciliation, or willingness to learn
Desired Qualifications
- Interest in building a career in administrative/executive support (prior EA/AA experience welcome but not required)
- Exposure to calendar management, travel coordination, meeting logistics, or visitor support
- Experience with end-to-end expense and invoice processing
- Interest in supporting client-facing teams within asset management or financial services
- Comfort supporting high-visibility meetings and visitor programs
- Experience partnering with facilities and technology support teams to resolve requests efficiently
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