Executive Administrative Assistant
On-sitePlantation Broward County, Florida, United States
Job Summary
Screen incoming calls, prioritize sensitive information, and maintain complex calendars while coordinating logistics for internal and external meetings. Arrange complex domestic and international travel, plan events including catering and transportation, and process invoices and T&E expense claims in compliance with policies. Draft high-quality communications, support staff onboarding, and maintain department documentation. Proactively manage routine activities, anticipate needs, and flag issues in advance. Edit spreadsheets and presentations, standardize regional admin processes, and train administrative staff. Maintain discretion when interacting with senior management and execute regional deliverables.
Required Qualifications
- At least five years of administrative experience
- Advanced organizational skills
- Discretion and good judgment in confidential situations
- Proven experience interacting with senior management
- Strong interpersonal, written, and oral communication skills
- Strong proficiency in Microsoft Office
- Excellent telephone etiquette
- Ability to manage competing priorities
- Calendar management
- Experience with process improvement/standardization
- Training or mentoring other administrative professionals
Desired Qualifications
- Experience supporting at the Managing Director level (or equivalent) or above
- College degree
- Project Management
- AI proficiency
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