Executive Administrative Assistant
Hybrid · Spring House, Pennsylvania, United States
Job Summary
Executive Administrative Assistant in Spring House, PA, supporting VP-level leaders and directors with complex calendars, meeting logistics (including Global Committees and governance meetings), domestic/international travel planning, visa processing, and detailed expense reconciliation. Responsible for preparing presentations and materials, maintaining files and organizational charts, coordinating recruitment/onboarding/offboarding activities, and supporting department-wide administrative needs (purchasing, HR/timekeeping, SharePoint sites, budget meeting coordination, and reporting). Role emphasizes high-level liaison work, proactive communication, and strong attention to detail to enable efficient governance and operations.
Required Qualifications
- High school diploma required; associate’s or bachelor’s degree preferred
- 6+ years of administrative support experience
- Strong proficiency in Microsoft Office applications
- Excellent written and verbal communication skills in English
- Ability to handle sensitive and confidential information with discretion
- Ability to adapt to changing priorities in a fast-paced environment
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