Executive Administrative Assistant
On-site · Saint-Laurent, Quebec, Canada
Job Summary
Executive Administrative Assistant to support the divisional President and leadership team of Hypertec's Construction division. Key responsibilities include proactively managing calendars, arranging domestic and international travel and related expense reports, preparing and formatting documents and presentations using Microsoft Office tools, coordinating internal communications and recurring reporting, organizing digital filing systems (including SharePoint), tracking action items and follow-ups, attending select meetings to capture notes and decisions, and interacting with internal/external stakeholders with professionalism. The role requires high judgment, discretion, initiative, and the ability to manage shifting priorities while supporting multiple senior leaders. The ideal candidate will bring post-secondary education or equivalent professional experience, at least 5 years of executive-support experience in a corporate environment, and advanced proficiency with Microsoft 365 tools, complemented by strong written/spoken communication, organization, confidentiality, and relationship-management skills.
Required Qualifications
- Post-secondary education or equivalent professional experience
- Minimum 5 years of experience supporting executives or senior leaders in a dynamic corporate environment
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word), with familiarity in SharePoint and other Microsoft 365 collaboration tools
- Excellent written, verbal, and interpersonal communication skills
- Demonstrated ability to support multiple leaders concurrently while managing competing priorities
- Strong organizational skills, with a high level of accuracy and attention to detail
- Discretion and sound judgment in handling sensitive and confidential information
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