Executive Administrative Assistant
On-sitePigeon Forge, Tennessee, United States
Job Summary
Enter, code, and maintain vendor invoices and related documentation while assisting with placing and tracking hotel supply and operational orders. Support payroll preparation by reviewing timekeeping information and handling payroll-related documentation, including invoice reconciliation and expense tracking for accounting functions. Maintain organized electronic and physical records, communicate with vendors and department leaders regarding documentation, and assist managers with reports, spreadsheets, and correspondence. Provide general office and administrative support to the hotel leadership team and manage employee files with discretion.
Required Qualifications
- High school diploma/GED
- 1-3 years Administrative experience
Desired Qualifications
- Strong organizational skills and attention to detail
- Basic accounting, bookkeeping, or invoice-processing experience
- Experience with payroll or timekeeping systems
- Comfortable working with Microsoft Excel, Word, email, and other computer-based systems
- Ability to learn new software and hotel systems
- Strong written and verbal communication skills
- Ability to manage multiple tasks and meet deadlines
- Dependable attendance and a professional attitude
- Ability to handle payroll, employee, and financial information with discretion and confidentiality
- Hotel or hospitality experience
- administrative, accounting, bookkeeping, office management, purchasing, or payroll experience
- Hotel and Sales experience
- Proficient verbal and written communication skills
- Working knowledge of various computer programs such as Microsoft Word, Excel, Outlook, PowerPoint, and POS systems
- Ability and flexibility to work various shifts including nights, weekends, and holidays
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