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Executive Administrative Assistant
$80,300–$95,700 year
On-siteAtlanta, Georgia, United States
Job Summary
Manage complex administrative duties for three executive leaders in the Marketing Organization, including scheduling and resolving calendar conflicts, coordinating travel authorizations, flight tickets, hotel bookings, and expense reports. Provide support for arranging meetings by coordinating agendas, presentations, and logistics such as conference registrations and room reservations. Handle hospitality for senior management or guests by planning and confirming all local logistics. Support engagement teams, serve as backup for the Chief Marketing Officer's administrative support, and manage storage for NAOU Marketing teams. Assist with OPEX finance processes, including PO creation, invoice submission, and vendor payment tracking.
Required Qualifications
- Associate's degree
- Currently authorized to work in the United States on a full-time basis
- Must not require The Coca-Cola Company's sponsorship to continue to work legally in the United States
- 5 years of experience in a high-level support role
- Proven ability to be a proactive problem-solver with attention to detail
- Experience managing multiple calendars and ability to proactively manage conflicts
- Experience in coordinating projects and ability to prioritize
- Intermediate knowledge of MS Office, including Word, Excel, PowerPoint, Teams and Outlook
- Strong attention to detail, interpersonal, and communication skills
- Excellent time management and organizational skills to meet deadlines
- Experience scheduling travel arrangements, acquiring travel visas and filing expense reports
- Experience successfully creating and/or modifying processes
- The ability to interact with staff (at all levels) in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism and confidentiality
Desired Qualifications
- Bachelor's degree preferred in Business, Communications, or similar field
- Support experience in a professional services, sales, or marketing environment
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