Executive Administrative Assistant, Chief Data & Analytics Office
On-site · Singapore, Singapore
Job Summary
Executive Administrative Assistant to the Chief Data & Analytics Office supporting executives and teams with calendars, travel logistics (domestic and international), meetings, invoicing and expenses, and confidential communications. Role focuses on governance of data/analytics initiatives, change management, and collaboration with internal teams and clients; responsibilities include coordinating complex calendars, logistics for overseas VIP visitors, organizing client and senior internal meetings/events, ensuring budget/compliance approvals, processing invoices/expense claims, and providing backup coverage for other assistants. Requires polytechnic diploma, 4+ years of admin experience, strong relationship-building, multitasking under pressure, excellent communication, and discretion.
Required Qualifications
- Minimum of a Polytechnic diploma
- Minimum 4 years of administrative experience
- Strong partnership skills
- Ability to collaborate and work well with others
- Prioritization and multitasking
- Experience working with limited supervision
- Excellent interpersonal and communication skills
- Meticulous attention to detail
- Strong analytical, problem-solving, and critical thinking skills
- Experience with creating written correspondence and interacting with senior management
- Discretion with confidential information
- Experience coordinating logistics for international travel and VIP visitors
- Experience with expense processing systems (preferred: Concur)
- Professional qualifications from reputable training institutes or professional bodies (preferred)
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