Exec Admin Assistant - New Revenue Streams
$66,700–$103,900 year
On-sitePurchase, New York, United States
Job Summary
Manage complex calendars, coordinate cross-functional meetings across time zones, and handle domestic and international travel logistics for Vice Presidents. Plan and execute internal and external events, including team offsites and departmental projects, while maintaining organized digital files and knowledge bases. Prepare expense reports, develop high-quality presentations, and monitor office supplies to support team efficiency. Serve as a primary point of contact for internal and external stakeholders with discretion over sensitive information. Requires 5+ years of executive support experience, proficiency in Microsoft Office and Apple products, and flexibility for adjusted hours.
Required Qualifications
- Minimum 5 years of experience supporting senior-level executives in a fast-paced, dynamic environment
- Experience working with international teams and different time zones
- Proven ability to manage multiple priorities with agility and precision
- Highly organized, detail-oriented, and proactive in anticipating needs
- Strong judgment and discretion in handling confidential matters
- Flexibility to adjust work hours based on business needs (e.g., early mornings, after hours)
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Skilled in Apple products (Mac, iPad, iPhone) and iOS applications
- Adobe Acrobat proficiency required
- Strong communication, interpersonal, and problem-solving skills
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