Events Support Coordinator
On-site · Montréal, Quebec, Canada
Job Summary
Events Support Coordinator supports ICAO's Revenue and Product Management events by coordinating administrative work, registering participants, validating eligibility and payments, issuing credentials, setting up event pages and applications, coordinating with suppliers, and maintaining documentation and communications. Requires four+ years of progressively responsible administrative and event coordination experience, strong MS Office and SharePoint skills, ability to draft administrative correspondence, and the ability to manage multiple tasks in a fast-paced, multicultural environment. Must work on-site in Montreal, with full-time commitment; on-site work and occasional extended hours to support conferences and events are expected.
Required Qualifications
- Essential: College of General and Vocational Education (CEGEP) diploma or equivalent
- Essential: Minimum of four (4) years of progressively responsible experience in administrative support and event coordination roles
- Essential: Strong knowledge of Microsoft Office Suite (Word, Excel, PowerPoint) and SharePoint
- Essential: Ability to draft clear administrative documentation and correspondence
- Essential: Experience as a problem-solver in a fast-paced, multicultural, and dynamic environment
- Essential: Manage multiple tasks and deadlines, with a passion for events administration
- Desirable: Experience in CRM systems and database management
- Desirable: Experience working with online registration systems and event platforms
- Desirable: Tech-savvy, ability to navigate in a digital environment
- Language Skill Essential: Fluent reading, writing and speaking abilities in English
- Desirable: Working knowledge of any other language of the Organization (Arabic, Chinese, French, Russian, Spanish)
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