Events Specialist - FT
On-siteOklahoma City, Oklahoma, United States
Job Summary
Coordinate site selection, contract management, and vendor oversight for catering, AV, and lodging. Arrange independent event execution, build web-based registration sites, and manage online registration processes. Oversee attendee travel, lodging, and per diem, including drafting MOUs and processing honoraria payments. Manage staff travel bookings and expense reporting while coordinating registration materials with Marketing. Provide on-site logistics support for shipping, receiving, and distributing supplies. Serve as webinar host using Zoom, Teams, and Webex, and produce virtual and hybrid events with audience engagement tools. Complete post-event activities including report assistance, invoice processing, and inventory management. Submit weekly status reports and prepare detailed logistical plans with timelines. Travel in-state and out-of-state; some weekend and evening work required.
Required Qualifications
- Bachelor's degree in hospitality and/or event management preferred
- Minimum of five years meeting/travel logistics experience
- Detail oriented and ability to meet tight deadlines
- Excellent time management and communication skills
- Ability to manage multiple tasks and/or projects independently and simultaneously
- MS Office proficiency with strong Excel skills
- Ability to travel in-state and out-of-state to provide on-site event logistics support
- Some weekend and evening work required
- Sufficient mobility and strength to move about the facility
- Ability to be mobile throughout the community
Desired Qualifications
- Will consider 4+ years work experience in meetings, events and/or travel industry in lieu of degree
- Cvent registration experience preferred
- Zoom and Teams or similar experience preferred
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