Events Manager - Medical
On-siteLondon, England, United Kingdom
Job Summary
Manage end-to-end delivery of UK and international pharmaceutical meetings, congresses, and events, developing timelines, budgets, and project plans from initial planning through on-site execution and post-event reconciliation. Source venues, negotiate with suppliers, coordinate third-party vendors, and handle speaker logistics, travel, and delegate management while developing and managing HCP contracts. Act as the primary contact for clients on all operational delivery, building long-term relationships and resolving challenges proactively. Champion compliance throughout every stage, ensuring adherence to industry codes including ABPI and EFPIA, and compile financial reporting and audit documentation. Maintain accurate project tracking, oversee registration platforms like Cvent, and support business development activities. Work in a fast-paced agency environment requiring flexibility for international travel and on-site event support.
Required Qualifications
- Minimum of 2 years' experience managing pharmaceutical meetings, congresses or events
- Experience delivering UK and international events from planning through to on-site execution
- Strong project management and organisational skills
- Experience managing event budgets and financial reconciliation
- Knowledge of pharmaceutical compliance requirements, including audit close-out processes
- Experience using event registration platforms such as Cvent
- Excellent client relationship management and communication skills
- Strong negotiation skills with venues, suppliers and external stakeholders
- High attention to detail with the ability to manage multiple competing priorities
- Ability to work both independently and collaboratively within a fast-paced agency environment
- Flexibility to travel internationally and provide on-site event support when required
- Curious, adaptable and enthusiastic about embracing AI and emerging technologies as part of their everyday working practices
- Demonstrate a growth mindset around AI and emerging technologies, shown through an openness to learning new tools, experimenting with innovative ways of working, and using AI responsibly and transparently
- Digital confidence and a willingness to evolve alongside rapidly changing technologies
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