Events Coordinator
$55,000–$65,000 year
On-siteBrooklyn, New York, United States
Job Summary
Coordinate event planning and logistics for public activations, community programs, and stakeholder gatherings across Asphalt Green locations. Manage timelines, run-of-show documents, and vendor communications while tracking expenses and ensuring all materials align with brand standards. Support registration systems, guest check-ins, and onsite execution to maintain a welcoming experience for participants and volunteers. Collaborate with Marketing, Programs, and Operations teams to deliver inclusive events that advance the organization's mission. Assist with post-event reporting and identify workflow improvements to enhance future operations.
Required Qualifications
- 1-3 years of experience in events, hospitality, operations, recreation, community engagement, nonprofit programming, or a related field
- Strong organizational skills and the ability to manage multiple deadlines, details, and moving parts
- Excellent written and verbal communication skills
- A professional, collaborative, and service-oriented approach
- Strong attention to detail and follow-through
- Ability to work effectively with internal teams, external vendors, partners, volunteers, and guests
- Comfort using event registration systems, shared calendars, spreadsheets, project trackers, and common office technology
- Sound judgment in escalating issues, following established procedures, and supporting safe event operations
- Availability to work evenings, weekends, and special events as needed
Desired Qualifications
- Experience supporting public-facing events, community programs, large-scale activations, or mission-driven events
- Experience coordinating vendors, volunteers, event materials, participant communications, or onsite logistics
- Experience in nonprofit, recreation, sports, fitness, hospitality, education, or community-based organizations
- Familiarity with event planning software, registration platforms, project management tools, and basic budget tracking
- Experience working in customer-facing environments requiring a strong service orientation
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