Event & Venue Specialist
On-siteSão Paulo, São Paulo, Brazil
Job Summary
Event & Venue Specialist responsible for delivering concierge-level service and meticulous coordination of high-touch events within client meeting spaces. Manages logistics including catering, AV, security, swag, transportation, and on-site support; handles booking requests, room blocks, calendar invitations, attendee check-in processes, and post-event communications. Requires strong operational understanding of event logistics and venue management, cross-functional collaboration with stakeholders, budget management, inventory control of supplies, and proactive problem-solving to meet client standards and deadlines. Bachelor’s degree preferred with 2-4 years of experience and fluency in English; proven ability to coordinate large conferences (50–300+ attendees) and execute tasks independently in a fast-paced environment.
Required Qualifications
- Bachelor's Degree preferred
- 2-4 years of experience
- Fluent in English
- Strong meeting coordination experience for meetings/conferences (50-300+ people)
- Cross-functional collaboration with stakeholders
- Organizational and time management skills
- Ability to work independently and as part of a team
- Creative problem solving and proactive mindset
- Health and safety adherence
- Excellent customer service and client-facing skills
- Ability to manage budgets and vendor relationships
- Experience with event databases and large-scale events
Hiring someone like this?
Get your role in front of qualified candidates on Sorce.