Event Support Coordinator
$130,000–$140,000 year
On-siteMenlo Park, California, United States
Job Summary
Plan, prioritize, and deliver executive meetings, conferences, and workshops while serving as the primary logistical contact for health/safety protocols and attendee management. Coordinate with vendors to ensure on-time delivery of security systems and operational support, then develop and implement event policies and standard operating procedures. Manage communications requests, maintain composure in high-pressure situations involving executives and authorities, and support cross-functional projects by capturing meeting notes, updating documents, and preparing drafts for senior leadership. Use project management tools to monitor schedules, manage tasks, and report progress while collaborating with geographically distributed teams. Work evenings and weekends as needed, with up to 40% travel required.
Required Qualifications
- 4+ years of relevant project coordination, operations, or administrative experience
- Solid planning and organizational skills with strong attention to detail
- Ability to manage multiple projects simultaneously and meet deadlines independently
- Professional written and verbal communication skills
- Experience creating presentations for senior levels of leadership
- Experience working with cross-functional and geographically distributed teams
- Proficiency in Microsoft Office Suite (especially Excel), Google Workspace, and project management tools
- Ability to analyze, prioritize requests, and identify critical issues quickly
- High emotional intelligence, customer focus, and a professional, global mindset
- Willingness to work evenings and weekends as necessitated by events
- Up to 40% travel required
Desired Qualifications
- Previous experience in event security logistics and/or event planning
- Background in security operations or an emergency-driven business environment
- Experience in project management, change management, communications, business analysis, or financial management
- Comfort learning new technology and applications quickly
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