EVENT SET UP CREW
On-siteIndianapolis, Indiana, United States
Job Summary
Lead the set-up of specialized sound, audio, visual, and live streaming equipment for 33 conference rooms and the Statehouse, including troubleshooting failures and making necessary repairs. Review worksheets, organize timelines, and plan setups while assessing locations, gathering equipment, and ensuring doors are unlocked and lights are on. Clean carpets, vacuum, dust, and remove trash or catering debris to maintain presentable spaces, then transport unnecessary items to the storeroom. Reset event spaces efficiently within required timeframes, especially during the Legislative Session, while assuming leadership roles for interns and new staff. Work weekends with minimal notice as the sole point of contact during events, following standardized practices and interpreting reservation forms to execute requests.
Required Qualifications
- Practical knowledge of all audio, video and sound equipment, along with commercial grade cleaning equipment used for Statehouse & Conference Center events and upkeep
- Ability to complete manual tasks which involve constant standing, walking, lifting, bending, twisting, and stooping
- Must be able to follow specific instructions, orally and in writing, and work independently with minimal supervision
- Must possess outstanding customer service skills as the incumbent may receive requests from visitors of the conference center and statehouse
- Knowledge of the equipment and furniture used in the conference center and Statehouse for the purpose of setting up, breaking down and changing over for events
- The ability to understand and interpret the reservation forms used for the Conference Center and the Statehouse events and the language used when describing how a room/area is to be set up for an event/meeting
- Must be able to trouble shoot equipment failures at a moments notice
- Must be able to work weekends, with minimal notice, schedule is event based
- Sole point of contact during weekend events
- Must be able to prioritize and organize the schedule and equipment for each day
- Tasks and deadlines can be changed multiple times with limited warning which requires constant flexibility and the ability to quickly adapt to changes
- Effort involves constant lifting and walking throughout the Statehouse and conference center
- Constant lifting of furniture and equipment that is moderate in weight
- Continual pushing and pulling of furniture and equipment on flatbed carts
- All work is performed in a non-sitting position and manual dexterity is at a moderate level
- Position will include weekends
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