Event Planner (Conference)
On-siteSydney, New South Wales, Australia
Job Summary
Event Planner (Conference) at Gartner responsible for exhibit operations, service delivery and sponsorship fulfillment across Gartner’s destination conferences. Lead operational delivery of all exhibitor elements across multiple B2B conferences, including project management, floor plan management, budgeting and reconciliation, staff planning, and production scheduling. Develop and maintain exhibit floor plans to maximize revenue opportunities and engagement; manage conference budgets, forecast monthly expenditures, and act as onsite lead for exhibit delivery, coordinating production schedules, agency partners, vendors, and conference staff. Manage exhibit inventory related to show floor, speaking sessions, and other marketing opportunities; analyze data to determine optimal approaches for various conference elements; oversee an online portal with logistical information for exhibitors to ensure best-in-class client experience. Maintain strong client and partner relationships, anticipate and respond to exhibitor requests with a service-focused approach to drive retention. Collaborate with internal and external partners to ensure successful conference execution, and contribute to continuous improvement of processes and outcomes.
Required Qualifications
- Bachelor’s degree
- 1-3 years in Event Management, Experiential Marketing, Event Marketing and/or Tradeshow Management
- Proven event operational skills including production schedules, budget management and event staffing
- Project management experience on detailed programs with multiple variables and dependencies
- Proven experience in managing agency and vendor partners
- Strong interpersonal and relationship-building skills with senior level professionals, cross-functionally and with agency partners
- Creative, innovative, and strategic thinker with strong attention to detail
- Strong financial management skills
- Motivated team player with desire to learn and grow
- Strong oral and written communication skills, including excellent presentation skills
- Effective problem solving, time management and organization skills
- Demonstrated ability to adapt, implement and manage change and strive for continuous improvement
- Passionate approach/methodology to deliver exceptional results
- Ability to thrive in high-pressure situations
- #LI-MA2
- #Hybrid
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