Event Planner
On-siteNairobi, Nairobi County, Kenya
Job Summary
Act as the primary point of contact for assigned clients throughout the event lifecycle, meeting with them to understand objectives, preferences, and budgetary considerations. Lead end-to-end planning and coordination from ideation to execution, creating detailed timelines, managing venue setup, on-site coordination, and vendor deliverables. Research and book venues, negotiate contracts for transportation and accommodation, and oversee logistics including guest flow and contingency handling. Prepare and manage event budgets, track expenses, and submit post-event reports and lessons-learned documents. Collaborate with internal teams, including the CEO and Admin & Brand Coordinator, to harmonize plans and support marketing efforts with event-specific feedback. Represent the Billion Events brand professionally during client-facing interactions and on-site documentation.
Required Qualifications
- A Bachelor's degree in Hospitality Management, Events, Business Operations, Marketing, Communications, or a related field
- A strong background or deep interest in events, hospitality, marketing, communications, or project management
- Outstanding coordination abilities with a keen eye for timelines, execution details, and structured planning
- Excellent written and verbal communication skills with the ability to engage clients, vendors, and internal teams professionally
- Strong negotiation and people skills
- A natural flair for customer service and the ability to manage client expectations with empathy, efficiency, and professionalism
- Comfortable using digital tools such as Zoho (especially Zoho Backstage), Google Suite, Canva, Excel, and other event/project management platforms
- Competent in developing and managing event budgets, ensuring adherence to financial plans while delivering high-quality experiences
- Comfortable working in high-pressure, fast-paced environments and able to adjust to changing priorities with a positive attitude
- Location: East Africa (with ability to travel based on event location)
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