Event Planner

Plans and ensures execution of group events to include but not limited to dates/timing of arrival & departure, room set-ups, audio visual/production needs, food service, travel, lodging, transportation, vendor management & coordination, and any other special events. Provides excellent customer service to both internal and external customers through the following: Assisting with event operations, greeting guests, assisting and managing coat/luggage check, data entry for event management. Knowledgeable of the conference center’s meeting facilities and support services available in order to best promote the effective utilization of the property. Attend weekly designated meetings. Performs administrative tasks to include distribution of event orders, reports, etc. Build and maintain good relationships with clients. Maintain close contact with clients to determine set-ups, numbers of attending, types of facilities needed, meal arrangements, times, and any special needs. Work closely with all involved operating departments to ensure smooth delivery of all services. Coordinate assigned events. Inspect meeting rooms frequently to assure proper set-ups. Review all billings before submitting for processing. Coordinates vendors, obtains quotes, clients contracts etc. Provide information to guests relative to meeting & meeting services. Arrange recreation or special activities for clients.