Event Operations Specialist
On-siteKuala Lumpur, Kuala Lumpur, Malaysia
Job Summary
Collaborate with planners and clients to align operations with event objectives, secure necessary permits, and develop contingency plans for disruptions. Coordinate project timelines, manage budgets, and oversee venue set-up and breakdown while maintaining strict adherence to deadlines. Build and maintain relationships with vendors, process invoices, and create requisitions to ensure financial compliance. Act as the central communication hub for stakeholders, manage event registration and logistics, and execute post-event reporting and feedback reviews. Support global initiatives such as Sibos 2027 and internal customer briefings across multiple regions.
Required Qualifications
- Degree in Event Management, Marketing, Communications, Business Administration or a related field
- 3–6 years of experience in an event management environment
- Experience in a corporate setting
- Agency-side experience
- Strong project management skills
- Ability to prioritise tasks
- Ability to manage multiple workstreams
- Ability to meet deadlines
- Excellent organisational skills
- Strong attention to detail
- Follow-through
- Ability to communicate effectively
- Ability to share ideas clearly
- Ability to collaborate with cross-functional teams
- Excellent verbal and written communication skills in English
- Proficiency in Microsoft Office, particularly Excel
- Experience working with external vendors
- Experience with supplier coordination
- Experience with contract negotiation
- Experience managing events on a global or regional scale
Desired Qualifications
- Experience managing events on a global or regional scale would be an advantage
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