Event Coordinator
$45,760–$54,080 year
On-siteWood Dale, Illinois, United States
Job Summary
Coordinate catering and special events across SBR Events Group brands by supporting assigned Sales Consultants and the Director of Sales with proposal generation, contract management, and vendor coordination. Manage the Drop-off, Set-up, and Pick-up program by facilitating order entry, sourcing products, and creating detailed run-of-show documentation including BEOs, timelines, and floor plans. Act as the primary liaison between clients, culinary teams, operations, and external vendors to ensure accurate execution while occasionally participating in on-site production for setup and décor. Track deposits, payments, and required documentation to maintain event readiness, providing sales support through venue outreach and client follow-up. Work Monday through Friday with occasional evening and weekend responsibilities to accommodate business needs.
Required Qualifications
- College degree in business, marketing, hospitality, communications, or related field
- 2-4 years of experience in hospitality, catering, event planning, administrative coordination, or related field
- Ability to communicate professionally and effectively with clients, vendors, and internal teams
- Ability to articulate products, services, and event-related information clearly and accurately
- Ability to support client-focused and achievable event solutions
- Strong listening, organization, and time management skills
- Excellent verbal and written communication skills
- Computer proficiency in office applications, CRM systems, and event management software
- Ability to manage multiple priorities while maintaining attention to detail and accuracy
- Ability to take initiative and drive tasks to completion
- Ability to lift and carry materials
- Ability to stand for extended periods
- Ability to climb stairs, kneel, and lift to 30 pounds
- Close, distance, peripheral, and depth perception
Desired Qualifications
- College degree in business, marketing, hospitality, communications, or related field preferred
- 2-4 years of experience in hospitality, catering, event planning, administrative coordination, or related field preferred
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