Estimating Coordinator
$50,000–$65,000 year
On-siteVaughan, Ontario, Canada
Job Summary
Manage bid sites by downloading documents, tracking addenda, and updating login information to notify estimators of new requirements. Open and maintain organized estimate folders, extract tender instructions, and prepare technical bid packages with supporting drawings and specifications. Coordinate pricing requests from suppliers and subcontractors, maintain an up-to-date database, and update the bid list weekly with status and awards. Distribbid documents, review submissions for completeness, and generate reports on bids and project status. Support the estimating team with administrative coordination, meeting scheduling, and post-bid handoffs to ensure accurate, timely submissions.
Required Qualifications
- 2+ years of administrative coordination, estimating coordination, construction administration, or related experience
- Strong organizational skills with the ability to manage multiple deadlines and changing priorities
- High attention to detail and accuracy when reviewing documents, pricing, and bid requirements
- Strong written and verbal communication skills with the ability to coordinate with internal teams, clients, suppliers, and subcontractors
- Proficiency with Microsoft Office, including Excel, Word, and Outlook
- Ability to work independently while supporting a collaborative estimating team
Desired Qualifications
- Experience in construction, mechanical contracting, building services, manufacturing, engineering, or a similar environment
- Knowledge of tendering processes, construction drawings, specifications, addenda, and bid submissions
- Experience with estimating software, ERP systems, project management tools, or bid management platforms
- Experience working with supplier and subcontractor pricing or maintaining supplier databases
- Post-secondary education in business, construction, administration, or a related field
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