Estates & Facilities Administrator
$15,310–$26,843 year
On-siteBirmingham, England, United Kingdom or Harborne, England, United Kingdom of Great Britain and Northern Ireland
Job Summary
Process and administer maintenance requests, work orders, and purchase orders while updating departmental databases and filing systems. Respond to enquiries from staff, contractors, and visitors; arrange meetings, prepare agendas, and support document control for projects. Maintain records for servicing, inspections, health and safety policies, and incident reporting; chase contractors for outstanding documentation and produce monthly compliance reports. Monitor document review dates, manage contractor induction information, and ensure all statutory inspection, testing, and certification records remain accurate. Work in accordance with QAC policies and GDPR requirements to safeguard vulnerable adults and young people.
Required Qualifications
- GCSE Grade 4/C or above in English and Mathematics (or equivalent)
- Business Administration qualification (Level 2 or above) or equivalent experience
- Excellent administrative and organisational skills
- Strong IT skills, including Microsoft Word, Excel, Outlook and Teams
- Ability to maintain accurate records and databases
- Strong attention to detail and accuracy
- Ability to prioritise workload and meet deadlines
- Good written and verbal communication skills
- Ability to work independently and as part of a team
- Previous experience in an administrative role
- Experience maintaining confidential records and documentation
- Experience producing reports and monitoring information
- Commitment to ongoing training and professional development
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