Estate Manager
On-siteToronto, Ontario, Canada
Job Summary
Oversee daily operations for two Toronto residences and two seasonal cottages in Tiny Township, including property management, vendor coordination, and household staff supervision. Develop preventative maintenance schedules, conduct regular inspections, and manage repairs, renovations, and home improvement projects with contractors. Recruit and onboard cleaning staff, coordinate seasonal cottage openings and closings, and handle car maintenance for winter and non-winter tiers. Maintain household inventories, records, warranties, and service calendars while assisting with personal administrative tasks such as activity bookings and errands. Prepare regular operational updates and create internal systems to ensure seamless efficiency across all properties. Full-time, live-out role with Monday to Friday hours, Monday to Friday, 9:00 a.m. – 5:00 p.m., with flexibility for family events and special projects. Valid driver's license and Canadian work eligibility required.
Required Qualifications
- Must possess exceptional organizational, administrative, and time management skills.
- Must be able to manage multiple projects and priorities simultaneously.
- Must represent the principals in a professional and courteous manner at all times.
- Must possess a strong work ethic and understand the importance of invisible service.
- Must exercise sound judgment, diplomacy, discretion, and complete confidentiality.
- Must possess excellent written and verbal communication skills.
- Must be comfortable managing household staff, contractors, and third-party vendors.
- Must be flexible and adaptable to changing household priorities.
- Must be an effective and proactive problem solver.
- Must enjoy working independently while maintaining regular communication with the principals.
- Must possess a valid driver's license with a clean driving record.
- Must be legally entitled to work in Canada.
- Must be available for flexibility outside of 9:00 a.m. – 5:00 p.m. hours as needed for family events, seasonal property management, and special projects.
- Must be able to lift 50 lbs
Desired Qualifications
- Previous experience managing a private residence or multiple luxury properties is strongly preferred.
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