Enrollment Systems & Data Coordinator
$50,000–$60,000 year
Hybrid · Houston, Texas, United States
Job Summary
Coordinate enrollment systems and data management across SchoolMint and HubSpot; configure enrollment platform milestones, lead rigorous testing (including zip code logic, lottery algorithms, and priority testing), and support annual lottery and re-enrollment workflows. Collaborate with departments to update registration and re-enrollment forms, provide ongoing HubSpot initiatives (forms, email campaigns, dashboards), and oversee the front-office phone system. Maintain weekly/monthly enrollment dashboards, perform data cleanup and cross-system reconciliation between SchoolMint, HubSpot, and the SIS, and deliver user guides/training materials for staff. Support Student Recruitment and Marketing by managing enrollment inboxes, resolving tickets, and ensuring data integrity, with a hybrid work arrangement based in Houston, TX.
Required Qualifications
- 1–3 years of experience in enrollment, school operations, data coordination, or a related administrative role
- Strong working knowledge of Microsoft Excel and Google Sheets, including VLOOKUPs, pivot tables, and data sorting
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and Google Workspace (Sheets, Docs, Slides, Drive)
- Experience with SchoolMint and/or HubSpot is a strong plus
- Ability and willingness to work outside standard hours around major enrollment milestone launches
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