Enrollment Systems & Data Coordinator
$50,000–$60,000 year
On-site · Austin, Texas, United States
Job Summary
Enrollment Systems & Data Coordinator at KIPP Texas Public Schools focused on ensuring enrollment systems (SchoolMint, HubSpot) run smoothly, maintaining data dashboards, conducting data audits, and supporting front-office and recruitment teams. Responsibilities include configuring enrollment platforms for milestones (annual lottery, re-enrollment), testing system logic, collaborating to update forms, building forms and campaigns in HubSpot, overseeing the front-office phone system, performing cross-system data reconciliation across SchoolMint, HubSpot, and SIS, managing enrollment inboxes, resolving help tickets, creating training materials and guides for parents and staff, and supporting student transfers. Must have 1–3 years of related experience, strong Excel/Google Sheets skills, proficiency with Office and Google Workspace, and willingness to work outside standard hours during enrollment milestones. The role is Hybrid with travel minimal and reports to central office or schools, located in Austin, TX.
Required Qualifications
- 1–3 years of experience in enrollment, school operations, data coordination, or a related administrative role
- Strong working knowledge of Microsoft Excel and Google Sheets, including VLOOKUPs, pivot tables, and data sorting
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and Google Workspace (Sheets, Docs, Slides, Drive)
- Experience with SchoolMint and/or HubSpot is a strong plus
- Ability and willingness to work outside standard hours around major enrollment milestone launches
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