Employee Records & Payroll Administrator
HybridHouston, Texas, United States
Houston, Texas, United StatesHybridFull Time
Full Time
Job Summary
Maintain accurate employee records in the HRIS by entering data for new hires, terminations, and transfers, while auditing for discrepancies and enforcing naming conventions. Process payroll cycles, verify timekeeping and PTO usage, and handle manual checks, garnishments, and direct deposit changes under the Payroll Manager's direction. Reconcile carrier invoices, prepare union benefits invoices, and manage 403(b) enrollment elections and protected leave tracking to ensure compliance with federal and state regulations. Review submissions for completeness before processing and generate reports for leadership decision-making.
Required Qualifications
- Associate's or Bachelor's degree in Accounting, Human Resources, Business Administration, or a related field
- Minimum 2–3 years of experience in payroll processing, HR administration, or a closely related role
- Experience entering and maintaining employee data in a payroll or HRIS platform
- Familiarity with payroll deduction types, including pre-tax benefit deductions, retirement contributions, and garnishments
- Strong attention to detail and accuracy
- Ability to work with high volumes of data and catch errors before they reach employees
- Solid organizational skills and ability to manage recurring deadlines reliably
- Proficiency in Excel and comfort working with spreadsheets for reconciliation and data review
- Discretion and professionalism in handling confidential employee information
- Clear written and verbal communication skills
- Experience in a nonprofit organization, arts institution, or similarly mission-driven environment
- Familiarity with PTO administration and leave tracking in an HRIS
- Exposure to 403(b) plan administration or benefits invoice reconciliation
- Must be available during critical payroll processing windows, which may occasionally require early morning, end-of-day, or weekend availability
- Ability to sit for extended periods and perform repetitive keyboarding tasks
- Occasional lifting (not exceeding 20 pounds)
Desired Qualifications
- Paycom a plus
- Familiarity with collective bargaining agreements and international tax withholdings
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