Elementary Administrative Assistant
On-siteSmithville, Missouri, United States
Job Summary
Compile student data, time sheets, and budget expenditures to prepare reports and recommendations for administrators. Coordinate projects including substitute teacher scheduling, payroll processing, inventory management, and mail distribution while maintaining manual and electronic records. Greet visitors, manage phone calls, and route messages to ensure efficient office operations. Respond to inquiries from staff, parents, and public agencies, acting as a liaison between administrators and stakeholders. Process documents such as work orders and federal reports, prepare correspondence, and balance class schedules in Power Scheduler. Perform additional duties including lunch money processing, medication distribution, and budget reconciliation as assigned.
Required Qualifications
- High school diploma or equivalent
- Drivers License
- Evidence of Insurability
- Criminal Justice Fingerprint/Background Clearance
- Family Care Safety Registry
- Operating standard office equipment including pertinent software applications
- Planning and managing projects
- Performing basic bookkeeping and record keeping
- Administering first aid and/or prescribed medications
- Analyzing data
- Classifying data and/or information
- Collecting money
- Conducting financial transactions
- Customer service
- Performing standard bookkeeping procedures
- Using pertinent software applications
- Applying assessment instruments
- Conducting meetings
- Desktop publishing
- Operating standard office equipment and office technology
- Using Microsoft Office software applications including Word, Excel, PowerPoint and Access
- Algebra and/or geometry
- Reading technical information
- Composing a variety of documents
- Facilitating group discussions
- Analyzing situations to define issues and draw conclusions
- Basic bookkeeping principles
- Common office machines
- Bookkeeping practices
- Codes/laws/rules/regulations/policies
- Grammar, spelling and punctuation
- Health standards
- Job-related codes/laws/rules/regulations/policies
- Keyboarding
- Office application software
- Office practices
- Practicing cultural competency while working collaboratively with diverse groups and individuals
- Recordkeeping and record retention practices
- School safety and security practices
- Business telephone etiquette
- Knowledge of community resources
- Office equipment and technology
- Personnel administration practices
- Scheduling a number of activities, meetings, and/or events
- Gathering, collating, and/or classifying data
- Using basic, job-related equipment
- Flexibility to work with others in a wide variety of circumstances
- Working with data utilizing defined but different processes
- Operating equipment using standardized methods
- Working with a diversity of individuals and/or groups
- Working with a variety of data
- Utilizing job-related equipment
- Problem solving to identify issues and create action plans
- Independent interpretation of guidelines
- Communicating with diverse groups
- Working with constant interruptions
- Accuracy and attention to detail
- Adapting to changing work priorities
- Analyzing issues and determining appropriate course of action
- Dealing with frequent interruptions
- Displaying tact and courtesy
- Multitasking
- Organizing tasks
- Working as part of a team
- Working with detailed information/data
- Displaying mechanical aptitude
- Maintaining confidentiality
- Setting priorities
- Working under limited supervision using standardized practices and/or methods
- Directing other persons within a small work unit
- Monitoring budget expenditures
- Some lifting, carrying, pushing, and/or pulling
- Some stooping, kneeling, crouching, and/or crawling
- Significant fine finger dexterity
- 60% sitting
- 20% walking
- 20% standing
- Experience with increasing levels of responsibility
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