EA/PA
$50,000–$70,000 year
On-siteLos Angeles, California, United States
Job Summary
Coordinate the Visionary Entertainment and Finance executive's daily operations, managing priorities across daily, weekly, and monthly cycles. Handle complex domestic and international travel, including itinerary creation, research, and managing Airbnbs via Homeaway and Tokeet. Maintain meticulous records of apartments, utilities, and guest issues while ensuring properties run autonomously. Communicate with HNW clients and prospects via email and phone, utilizing Zoho CRM for scheduling and follow-ups. Support personal errands, event planning, and home acquisition tasks with discretion and minimal direction. Work non-traditional hours M-F 9-7, including evenings and weekends for emergencies.
Required Qualifications
- BA/BS from an accredited University or College
- Desire to be a career assistant in a support role
- Self starter / independent thinker
- Manages Up - Proactive Progress Updates and Communicates Regularly
- Thinks well ahead in all aspects
- Speaks up, assertive, confident
- Leaves ego at the door, no task too big, no task too small
- Receives feedback well
- Does not want to RUN the company, wants to SUPPORT the exec
- Very tech savvy
- detail oriented
- Incredibly competent
- Professionalism
- Proactive nature
- Meticulous with data/information
- Needs little direction because they are smart and can think ahead, or will ask questions when little direction is given
- Ability to work with a great deal of discretion, protecting sensitive personal and company information
- Must be able to communicate via email and phone with clients
- Must be able to be a strategic partner
- Work with exec to manage priorities on a daily, weekly, and monthly basis
- coordinate, calendar, and manage calls/meetings using technology systems
- Manage multiple projects simultaneously, capturing all items in a project management tool and/or Google Sheets
- Travel with CEO as necessary
- Must have Car or ability for transportation
- Must have Computer and Phone
- Work hours are non-traditional, but M-F: 9-7 is always expected and sometimes longer depending on schedule
- Must be available to answer calls, texts and emails at night or on weekends
- Must be available to handle issues if they pop up in emergencies
Desired Qualifications
- Must be savvy, smart and keen to learn
- Must be able to communicate with clients and prospects to some extent
- Must be able to manage travel, creating itineraries, and do any research needed for travel
- Occasional Errands, Groceries
- Organizing Dinners/events/parties
- Making reservations/appointments
- Coordinate complex domestic and international travel, creating and managing detailed itineraries and handling rescheduling/rebooking
- Viewing homes for purchase
- Monitoring and running Airbnbs using tech platforms Homeaway, Tokeet
- Maintaining a close record of all apartments/ utilities / emails / websites / credit cards
- Ensuring that all homes are stocked with correct food, pantry items, toiletries, linens
- Handling all guest issues that arise
- Making properties go on autopilot so they run themselves
- Zoho CRM for calendaring, scheduling, follow ups, tasks, events and meeting management
- Managing contacts, database, relationships, information, automation
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