EA Maternity Leave Coverage at Midtown Investment Firm--Trading Floor--5x a week in office
$176,800,000–$208,000,000 year
On-siteNew York City, New York, United States or New York, United States
Job Summary
Manage high-volume, complex scheduling for a team of 24 professionals on a trading floor, including coordinating domestic and international travel with detailed itineraries and last-minute changes. Process heavy expense reporting with accuracy and efficiency while serving as a key point of contact for internal and external stakeholders. Partner closely with the Senior Executive Assistant to ensure seamless coverage, anticipating needs and proactively addressing issues in a fast-moving environment. Support senior team members with calendar management, prioritization, and ad hoc team initiatives. This contract opportunity runs from September through mid-March, requiring full-time in-office attendance Monday through Friday.
Required Qualifications
- 4–10 years of Executive Assistant experience within financial services (sales & trading, equities, investment banking, hedge fund, or asset management)
- Prior experience supporting multiple professionals in a high-volume environment required
- Strong preference for candidates with direct trading floor or similarly fast-paced front-office experience
- Demonstrated ability to manage complex calendars, travel, and expense reporting
- Experience with Concur required
- Ability to thrive in a fast-paced, deadline-driven environment with constant competing priorities
- Exceptional attention to detail and strong organizational skills
- Professional, polished demeanor with strong communication skills
- High level of discretion, judgment, and emotional intelligence
- Team-oriented with a proactive, 'no task too small' mindset
- Fully in-office (5 days per week)
Desired Qualifications
- familiarity with travel booking systems (e.g., Ovation) preferred
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