E01-T07 Travel Coordinator
$39,520–$41,600 year
On-siteCalifornia, United States
Job Summary
Coordinate employee travel from initial request through final expense reimbursement, ensuring timely and accurate processing for a workforce of 500+ employees. Review and audit travel requests and expense reports for accuracy, completeness, and compliance with Joint Travel Regulations and FAR Part 31. Utilize SAP Concur to process reservations and manage corporate credit card reconciliations with Accounting and Contracts teams. Serve as an escalation point for complex travel issues and provide guidance on allowable expenses, per diem, and reimbursement requirements. Schedule meetings, manage conference room reservations, and handle visitor coordination and access control duties. Maintain accurate travel records and identify opportunities to improve internal controls and process efficiency. Report to work on-site in Patuxent River, MD, five days per week.
Required Qualifications
- Ability to obtain Secret Clearance
- High school diploma or equivalent and 3+ years of experience in travel coordination, travel administration, expense auditing, or a related function
- Hands-on experience with SAP Concur or a comparable travel and expense management system
- Demonstrated experience reviewing and auditing travel requests and expense reports for accuracy, documentation, and compliance
- Working knowledge of the Joint Travel Regulations (JTR), including per diem, lodging, transportation, and reimbursable travel expenses
- Working knowledge of FAR Part 31, including its application to travel costs and expense allowability
- Ability to manage a high volume of travel activity and serve as a senior resource for employees and other Travel Coordinators
- Strong organizational, analytical, problem-solving, and attention-to-detail skills
- Strong written and verbal communication and customer service skills
- Proficiency with Microsoft Office, particularly Excel and Outlook
- Ability to schedule and coordinate meetings and manage multiple conference room calendars, including resolving scheduling conflicts and supporting meeting logistics
- Ability to perform required office access control and visitor coordination responsibilities
- Ability to work on-site in California, MD, five days per week; this position is not eligible for telework
- Demonstrated reliability and punctuality, including the ability to consistently report to the assigned workstation on time and prepared to begin work at the scheduled start time
Desired Qualifications
- Associate's or bachelor's degree in Accounting, Finance, Business Administration, or a related field
- Previous accounting, accounts payable, expense auditing, reconciliation, or financial operations experience
- Experience supporting travel within a Federal Government contracting or DoD environment
- Advanced SAP Concur experience, including reporting, workflow troubleshooting, or system administration
- Experience serving as a lead or senior resource for other Travel Coordinators
- Experience supporting travel for a large or geographically dispersed workforce
- Experience with corporate credit card reconciliation
- Experience developing travel procedures, employee guidance, training materials, or process improvements
- Experience assisting with company meetings and employee events, including scheduling, attendance tracking, vendor coordination, food orders, and other event logistics
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