Document Controls Manager
$140,000–$155,000 year
On-siteBoston, Massachusetts, United States
Boston, Massachusetts, United StatesOn-siteFull Time$140,000–$155,000 yearBachelors DegreeEnvironmental ServicesLarge
Full TimeBachelors DegreeLargeEnvironmental Services
Job Summary
Manage the Electronic Document Management System by developing and administering the project Document Management Plan, procedures, and training guidelines. Implement efficient workflows to initiate and track document reviews, process transmittals, and ensure electronic records comply with QA and contractual requirements. Optimize productivity across departments while working with project leads to ensure timely documentation processing and producing required progress reports. Maintain access, security, and troubleshooting coordination with the Project Information Management Systems Team.
Required Qualifications
- Bachelor's degree or equivalent
- Minimum 7-10 years of Document Control experience working on design, construction or similar projects including start-up and closeout processes
- Experience in implementing document management systems and procedures for large and mega programs in construction
- Certified in e-Builder or InEight
- Advanced computer and word processing skills using MS Office applications including SharePoint
- Experience supervising and leading Document Control Team Members
- Excellent interpersonal, written and verbal communication skills
- Ability to coordinate several high-priority deadlines simultaneously
- Maintain confidentiality at all times
- Technical knowledge of industry documents, records and data management systems
- Demonstrate experience with typical Microsoft office applications, such as Word, Power Point, Excel and Visio
- Exercise responsible and ethical decision-making regarding company funds, resources and conduct and adhere to WSP's Code of Conduct and related policies and procedures
Desired Qualifications
- Experience in implementation of document management systems for large/mega programs in design/construction
- Experience setting up document management systems and managing from inception, through duration to final completion and closeout of project
- Working knowledge and experience in SharePoint, Procore, e-Builder, Bluebeam software or equivalent
- Electronic Document Management System Certification's
- Work with Project Information Management Systems Team for access, security and troubleshooting
- Knowledge of document management process and procedures and systems
- Perform reoccurring training on Document Management Requirements and EDMS use
- Implement efficient work-flow process, initiate and track document reviews
- Retrieve files Upload / Download files from EDMS, Manage Document Naming, Convention, numbering, assigning, distribution
- Process Incoming/Outgoing Transmittals and documentation
- Initiate and track reviews through Bluebeam Sessions
- Ensure that electronic record files as required are maintained in good order to comply with QA and contractual requirements
- Optimize Document Control productivity, efficiency, and service quality across all departments
- Work with project department leads to ensure timely processing of documentation along with any future updates
- Produce progress reports as required
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