Document Controller
On-siteWarrington, England, United Kingdom
Job Summary
Support the Contracts manager with project lifecycle activities, including document management, reporting, and maintenance of the Electronic Documents Management system. Provide a link between the project and other departments by assisting with formatting, templates, and best practices while managing document versions to ensure the latest files are accessible. Own assigned project document registers and control the flow of deliverables, technical queries, and commercial communications. Check outgoing documentation for consistency, format, and numbering before transmittal, and proactively advise on upcoming review or approval phases based on planned dates. Maintain document repositories on F Drive, SharePoint, or Client CDE, allocating numbers per specified procedures and training team members on management processes. Prepare regular and ad-hoc project reports as required.
Required Qualifications
- Document management
- Project reporting
- Maintenance of the Electronic Documents Management system
- Document formatting
- Templates
- Best practices
- Manage document versions
- Ensure latest versions are accessible
- Liaise with all levels of the project team
- Distribute project related information in an appropriate secure manner
- Own assigned project document registers
- Manage and control the flow of documents and information on projects
- Provide an accurate and up-to-date status of the information / document flow
- Advise when the next review / approval phase of a document is expected
- Check outgoing documentation for consistency, format and document numbering
- Maintain F Drive/SharePoint and/or Client CDE
- Ensure information stored on Client's CDE is permanently available or transferred to the UI operational project folders prior to contract completion
- Allocate document numbers as per the UI or Client specified Document Numbering procedure
- Review document details
- Train team members on document management processes and systems
- Prepare both regular and ad-hoc reports on projects
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