Document Controller
On-siteLagos, Lagos, Nigeria
Job Summary
Manage, coordinate, and administer all departmental documentation and records within the Development Control & Architecture Department. Receive, register, classify, and maintain incoming and outgoing documents while establishing physical and electronic filing systems for architectural, engineering, and development control records. Ensure proper version control, retrieve documents promptly, and monitor review, approval, and distribution processes to support timely decision-making and regulatory compliance. Collaborate with architects, engineers, and external stakeholders to ensure documentation completeness and accuracy. Conduct periodic audits of files to verify compliance with records management standards. Prepare document status reports, maintain registers, and recommend improvements to document management systems. Maintain confidentiality of sensitive information and support the team with administrative documentation requirements.
Required Qualifications
- Strong knowledge of document control and records management practices
- Excellent filing, organizational, and record-keeping skills
- High level of accuracy and attention to detail
- Proficiency in Microsoft Office Suite, particularly Word, Excel, and Outlook
- Ability to manage both physical and electronic document management systems
- Good written and verbal communication skills
- Strong time management and ability to prioritize multiple tasks
- Ability to maintain confidentiality and handle sensitive information professionally
- Highly organized and methodical
- Detail-oriented with a commitment to quality
- Dependable, trustworthy, and professional
- Proactive and able to work with minimal supervision
- Strong interpersonal skills and a customer-service mindset
Desired Qualifications
- Basic understanding of architectural drawings and technical documentation
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