Document Controller
On-siteJeddah, Mecca Region, Saudi Arabia
Job Summary
Maintain an established data distribution system and schedule for assigned projects based on client, project, and supplier requirements. Revisions to the system or schedule ensure timely approvals and distribution, while changes to documents are completed promptly to meet set deadlines. Coordinate with other parties to ensure document edits are made, reviewed, and proofed according to project specifications. Track and maintain comprehensive records of all documents throughout their lifecycle, verifying that completed documents have appropriate sign-offs before distribution. Manage document version control and revision history to ensure current versions are in use across departments, and implement company quality assurance program procedures and documentation standards. Distribute copies of drawings and documents to designated personnel in accordance with established protocols, providing support and guidance to team members regarding document control procedures and system usage.
Required Qualifications
- diploma or equivalent
- associate degree in business administration, records management, or related field preferred
- 2+ years of experience in document control, records management, or related administrative role
- Proficiency with document management systems and database software
- Strong organizational and time management skills with ability to manage multiple priorities and meet strict deadlines
- Excellent attention to detail and accuracy in document tracking and distribution
- Solid understanding of document control procedures, version control, and revision management
- Knowledge of quality assurance standards and compliance requirements
- Ability to maintain confidentiality and handle sensitive information appropriately
- Strong written and verbal communication skills
- Ability to work collaboratively with cross-functional teams and provide guidance to colleagues
Desired Qualifications
- Bachelor's degree in business administration, information management, or related field
- Experience with enterprise document management systems (DMS) or similar platforms
- Familiarity with regulatory compliance requirements and document retention standards
- Certification in records management or document control
- Experience in manufacturing, engineering, or construction environments
- Proficiency with Microsoft Office Suite and database applications
- Experience implementing and maintaining centralized filing and archival systems
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