Document Controller (19425)
On-siteHouston, Texas, United States
Job Summary
Receive, log, and distribute project documentation including engineering deliverables, vendor submittals, and client documents in a timely manner. Enter and maintain metadata within the Electronic Document Management System, ensuring proper revision control and classification. Perform quality checks on incoming and outgoing documents to verify compliance with numbering conventions and formatting standards. Maintain document registers and tracking logs to support visibility of workflows and deliverables. Generate system reports for project teams, clients, and stakeholders as required. Coordinate with engineering, project management, and vendor teams to ensure timely submission and review of documents. Support project closeout activities, including document reconciliation, final turnover packages, and records archiving. Provide guidance to project team members on document control processes and EDMS usage.
Required Qualifications
- High School Diploma or equivalent
- 2 years of relevant experience
- 2 years clerical experience
- Ability to lift and carry up to ten (10) pounds
- Ability to communicate effectively, including sufficient clarity of speech, hearing, or other communication capabilities
- Ability to sit for extended periods of time
- Sufficient visual acuity or other observational abilities to review documents, perform analysis, and conduct investigations
- Sufficient manual dexterity to perform routine office tasks such as typing and using standard office equipment
- Sufficient mobility to perform office duties and travel to off-site locations as needed
Desired Qualifications
- BA or BSc. Degree
- Engineering or construction office experience
- Proficiency with various PDF writer applications
- EDMS experience
- Advanced Microsoft Office skills (Word, Excel, PowerPoint)
- Highly organized, reliable and able to work well in a fast-paced schedule driven environment
- Good interpersonal skills
- Excellent verbal/written communication skills
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