Document Controller (00582)
$150,000–$200,000 year
On-siteVan Nuys, California, United States
Job Summary
Lead document control projects to improve lifecycle management, ensure regulatory alignment, and drive standardization across departments. Oversee daily document activities, maintain structured databases using SQL Server or Oracle, and enforce version control procedures to guarantee accurate, accessible records. Collaborate cross-functionally to develop standardized templates, implement workflow automation via Nintex or Power Automate, and support audits for compliance with ISO, FDA, and GMP standards. Interpret technical drawings and specifications, refine metadata schemas, and enforce secure document handling protocols. Requires 3+ years of experience in regulated environments and proficiency in document management systems. Overtime and occasional weekend work may be necessary.
Required Qualifications
- Bachelor's degree in Civil Engineering, Construction Management, Information Management, Business Administration, Library Science, or a related discipline strongly preferred
- 3+ years of experience in document control, records management, or a related field within a regulated or operational environment such as transportation infrastructure, public transit, or municipal public works projects
- Proficient knowledge of document management systems (e.g., SharePoint, OpenText, Documentum) and experience with system configuration, workflows, and user support
- Proficient in electronic document management systems (EDMS) and version control tools with proven success in implementing best practices
- Strong understanding of database systems (Microsoft Access, SQL Server, Oracle) and their application in document storage and retrieval solutions
- Experience with a variety of file types and technical documentation (PDFs, DOCX, XLSX, CAD files) and managing conversions and integrations
- Proficient in workflow automation platforms (e.g., Power Automate, Nintex) and able to build, test, and deploy automation solutions
- In-depth understanding of metadata structures, document taxonomies, and indexing strategies for improved document categorization and access
- Demonstrated ability to interpret, review, and manage technical drawings and specifications
- Familiar with data security and access management best practices, including file encryption, role-based access controls, and secure transfer protocols
- Proven track record of leading process improvement initiatives, training colleagues, and proactively identifying areas for efficiency gains
- Must be able to lift up to 15 pounds at times
- Overtime work may be required occasionally to ensure certain deliverables are completed on time
- Weekend work is rare but occasionally may be necessary
Desired Qualifications
- Bachelor's degree in Civil Engineering, Construction Management, Information Management, Business Administration, Library Science, or a related discipline strongly preferred
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