Document Control Specialist
On-siteHouston, Texas, United States
Job Summary
Compile and organize comprehensive databooks for manufacturing projects, including technical specifications, inspection reports, test certificates, and compliance documents. Maintain a centralized document control system to manage engineering drawings, project specifications, and certifications while ensuring proper version control and labeling. Review documents submitted by internal teams, contractors, and suppliers for accuracy before inclusion, and coordinate with engineering, procurement, and quality control teams to gather required documentation. Facilitate communication with customers and regulatory agencies to address documentation queries and ensure compliance with ISO 9001:2015 standards. Assist in audits by providing access to relevant documentation and recommend improvements to streamline document access and reduce errors. Work primarily in an office setting with occasional visits to manufacturing areas and up to 10% travel for client meetings or audits.
Required Qualifications
- 3+ years of experience in document control, databook management, or quality assurance in a manufacturing or engineering environment
- Previous experience with databook creation, regulatory compliance, and managing documentation for complex projects or manufacturing processes
- Knowledge of ISO 9001, ASME, API, or other relevant industry standards and regulations for document control and databooks
- Proficient in document management software and Microsoft Office Suite (Word, Excel, PowerPoint)
- Excellent attention to detail, ensuring the accuracy and completeness of all documents
- Strong written and verbal communication skills to interact effectively with internal teams, clients, and external auditors
- Ability to work independently with minimal supervision and collaborate effectively with cross-functional teams
- The ability to lift and move materials (up to 25 lbs.) as needed when organizing physical documents or project files
- Some travel may be required for client meetings, audits, or off-site document collection
Desired Qualifications
- Experience with ERP systems (e.g., SAP, Oracle, Syteline) and document control platforms (e.g., Procore, Aconex, Intelex)
- Certification in Document Control or Quality Assurance (e.g., ISO 9001, Six Sigma, or similar)
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