Document Control Specialist
$90,000–$120,000 year
On-siteFresno, California, United States
Job Summary
Maintain and organize project documentation, ensuring accuracy, version control, and accessibility while implementing procedures aligned with stakeholder standards and industry best practices. Track document revisions, approvals, and distribution across stakeholders, coordinate with project managers and engineers, and facilitate communication regarding updates. Utilize enterprise document management systems to store records, ensure proper indexing, and support audits by maintaining accessible data. Generate reports on document status and conduct periodic reviews to ensure integrity and compliance. Assist in preparing documentation for regulatory submissions and project closeout, and when serving as the sole resource, support meeting agenda preparation and minutes.
Required Qualifications
- Bachelor's degree in engineering, construction management, business administration, project management, or related field, or equivalent combination of education and experience
- 5+ years of hands-on document control or similar experience on large (>$500M), complex, heavy-civil infrastructure projects
- Experience working with a variety of construction and project-related documents, including drawings, RFIs, submittals, and correspondence
- Familiarity with ISO-based document control standards, guidelines, and best practices
- Proficiency with industry standard enterprise document control systems and version control (e.g., SharePoint, e-Builder, Procore, Aconex, Asite, etc.)
- Proficiency with Microsoft Office Suite/Office 365 (e.g., Outlook, Teams, Word, Excel, PowerPoint, etc.)
Desired Qualifications
- Master's degree in engineering, construction management, business administration, or project management
- Experience working in document control on complex, heavy-civil highways, roads, bridges, transit (including rail and bus), aviation (international airports) and water projects
- Experience in multiple phases of the project lifecycle (e.g., predesign, design, procurement, construction, and post-construction)
- Knowledge and understanding of, and experience with, ISO 9001:2015 document control standards, guidelines, and best practices
- Proficiency with Microsoft Power BI, Oracle Cloud Analytics, or other dashboard KPI reporting software
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