Dispatch Coordinator
On-siteHurst, Texas, United States
Job Summary
Schedule all outbound orders, excess material requests, and returns while coordinating with the E&D team to integrate trucking needs into the daily plan. Plan routes and load sequences to maximize efficiency, then build and distribute the trucking schedule via email, communicating load details and destinations to drivers. Maintain a live tracker of pickup requests, verify driver paperwork and photos, and ensure all documentation is uploaded to Trello and submitted daily. Confirm trucks are loaded safely with correct materials and required tools, conduct spot checks before departure, and report vehicle issues or missing equipment to AIC immediately. Monitor Trello daily to ensure card accuracy, assist with Sage data entry as needed, and resolve scheduling conflicts or job cancellations in real time.
Required Qualifications
- Strong organizational skills with the ability to manage multiple priorities simultaneously under time pressure
- Clear, professional communication skills — verbal and written — with drivers, crew, and management
- Demonstrated attention to detail in documentation, scheduling, and compliance tasks
- Effective problem-solving ability; able to resolve logistics issues quickly and independently
- Basic knowledge of trucking operations, load safety, and route planning
- Basic familiarity with scaffolding materials, terminology, and rental/return workflows
- Proficiency with email, digital scheduling tools, and basic data entry software
Desired Qualifications
- Experience with Sage accounting software or similar ERP systems
- Familiarity with Trello or equivalent project/task management platforms
- Prior experience in dispatching, logistics coordination, or construction operations
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