Deputy Probate Court Clerk
On-siteGainesville, Georgia, United States
Job Summary
Schedule cases, hearings, and trials; receive, record, and file documents including petitions, caveats, and annual returns. Process marriage and weapons carry license applications, conduct background checks, and issue licenses. Collect and account for filing fees, prepare court calendars, and review filings for accuracy before submission to judges. Operate office machines, scan filings into imaging software, and communicate with external agencies regarding orders and notices. Maintain confidentiality of sensitive records and respond to public inquiries. Requires regular attendance, on-call availability, and ability to work irregular hours.
Required Qualifications
- High School Diploma or G.E.D.
- One-year clerical support experience
- Any equivalent combination of education and experience which provides the minimum level of qualifications stated above
- Must have fingerprint-based background check
- Knowledge of business and legal English, spelling, arithmetic, and modern office practices and principles
- Knowledge of court recording and filing regulations and procedures
- Knowledge of legal terminology, documents, and the laws, rules, and regulations governing the filing and recording of legal instruments
- Ability to type 35 wpm
- Ability to deal courteously and diplomatically with the public, County officials, attorneys and other employees and be tactful with angry or hostile individuals
- Ability to follow oral and written instructions
- Ability to communicate clearly and effectively, both orally and in writing
- Skills in general computer operations and Microsoft Word and Excel
- Ability to remain in a stationary position (sitting or standing)
- Ability to operate a computer and other office machinery, such as a calculator, copier, and printer
- Ability to think analytically
- Ability to handle stress and emotion
- Ability to concentrate on tasks
- Ability to remember names and other details
- Ability to examine and observe details
- Ability to make decisions
- Ability to adjust to change
- Ability to direct others
- Ability to meet deadlines
- Ability to stay organized
- Ability to use math/calculations
- Ability to use a keyboard/type
- Ability to move about inside the office
- Ability to move/transport items up to 10lbs
- Ability to bend body downward and forward by bending spine and legs, and twisting at the waist, hips or knees
- Ability to reach overhead
- Ability to push or pull
- Ability to repetitively use hands/arms/legs
- Ability to be on-call
- Ability to work irregular hours
- Ability to use effective verbal and written communication
- Ability to use of hand/eye coordination and fine manipulation to use equipment
- Ability to either work with others or work alone
- Regular and predictable attendance
Desired Qualifications
- Bilingual skills a plus
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