Deputy Probate Court Clerk
On-siteGainesville, Georgia, United States
Job Summary
Schedule cases, hearings, and trials while receiving, recording, and filing documents such as petitions, caveats, and annual returns. Process applications for marriage and weapons carry licenses, conducting background checks and setting hearings as required. Prepare and distribute court calendars, review filings for accuracy before submission to judges, and file orders in the deed room. Scan all filings into imaging software, communicate with external agencies like GCIC and the Department of Vital Records, and assist the public with inquiries and complaints. Maintain confidentiality of sensitive information and manage accounts for money and filing fees.
Required Qualifications
- High School Diploma or G.E.D.
- One-year clerical support experience
- Any equivalent combination of education and experience which provides the minimum level of qualifications stated above
- Must have fingerprint-based background check
- Knowledge of business and legal English, spelling, arithmetic, and modern office practices and principles
- Knowledge of court recording and filing regulations and procedures
- Knowledge of legal terminology, documents, and the laws, rules, and regulations governing the filing and recording of legal instruments
- Ability to type 35 wpm
- Ability to deal courteously and diplomatically with the public, County officials, attorneys and other employees and be tactful with angry or hostile individuals
- Ability to follow oral and written instructions
- Ability to communicate clearly and effectively, both orally and in writing
- Skills in general computer operations and Microsoft Word and Excel
- Regular and predictable attendance
- Ability to remain in a stationary position (sitting or standing)
- Ability to operate a computer and other office machinery, such as a calculator, copier, and printer
- Ability to continuously think analytically
- Ability to handle stress and emotion
- Ability to concentrate on tasks
- Ability to remember names and other details
- Ability to examine and observe details
- Ability to make decisions
- Ability to adjust to change
- Ability to direct others
- Ability to meet deadlines
- Ability to stay organized
- Ability to use math/calculations
- Ability to use a keyboard/type
- Ability to move about inside the office
- Ability to move/transport items up to 10lbs
- Ability to bend body downward and forward by bending spine and legs, and twisting at the waist, hips or knees
- Ability to reach overhead
- Ability to push or pull
- Ability to repetitively use hands/arms/legs
- Ability to be on-call
- Ability to work irregular hours
- Ability to use effective verbal and written communication
- Ability to use of hand/eye coordination and fine manipulation to use equipment
- Ability to either work with others or work alone
Desired Qualifications
- Bilingual skills a plus
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