Department Administrator and Events Planner
$100,000–$130,000 year
On-siteBedford, Massachusetts, United States
Job Summary
Provide daily administrative support to two Vice Presidents, Worldwide Marketing & Service, including finalizing internal communications, managing purchase orders, and maintaining Finance and Computer Asset inventories. Plan and coordinate local and global department events, handling logistics, venue selection, vendor procurement, and on-site support. Organize new hire onboarding, manage office assignments, and ensure compliance with the Company Code of Ethics and regulatory laws. Maintain the department training program and represent the company with vendors and outside consultants. Requires a Bachelor's degree, five years of executive administrative experience, and five years in event coordination. Fluency in English is required; no travel is needed.
Required Qualifications
- Bachelor's Degree preferred (Liberal Arts of Business focus)
- Minimum 5 years experience providing executive level administrative support
- Minimum of 5 years experience coordinating and managing large meetings and events
- Experience managing projects of varying scope and size
- Experience managing capital budgets
- Fluency in English
Desired Qualifications
- Strong communication skills and professional demeanor
- Excellent level of business acumen as exhibited in solid decision making capabilities
- Self-Assurance and presence to interact with all levels both inside and outside the organization
- Capable of representing the company with vendors and outside consultants
- Excellent planning and organizational skills
- Integrity and the ability to maintain the highest level of confidentiality
- Advanced computer literacy in PC software including Microsoft Excel, Word and PowerPoint
- Team player with willingness to jump in and assist where needed
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