Creative Studio Coordinator, Prophecy
$50,000–$70,000 year
HybridNew York City, New York, United States
Job Summary
Manage day-to-day calendar scheduling and coordination for Prophecy leadership, including the Chief Creative Officer, while coordinating internal and external meetings across multiple stakeholders and time zones. Support executives with meeting preparation, scheduling logistics, follow-up, and administrative coordination, including submitting timesheets and managing expense reports, AMEX reconciliation, and receipt tracking. Handle travel bookings, itineraries, conference registrations, and related logistics for leadership and team members, and assist with event planning, vendor coordination, and attendee management. Coordinate cross-functional requests, maintain operational trackers, and support awards submissions by managing deadlines, collecting materials, and coordinating uploads. Assist with awards submissions by managing deadlines, collecting materials, completing forms, and coordinating uploads, working closely with the Chief of Staff.
Required Qualifications
- 1-3 years of experience in executive support, office coordination, operations, project coordination, administrative support, or related fields
- Proven ability to independently manage calendars, meetings, travel, expenses, and administrative workflows
- Exceptional organizational skills and attention to detail
- Ability to manage multiple priorities and deadlines simultaneously
- Strong written and verbal communication skills
- High degree of professionalism, discretion, and judgment
- Comfortable supporting senior leaders and handling confidential information
- Proactive, resourceful, and solutions-oriented mindset
- Strong interpersonal skills and ability to build relationships across teams and functions
- Comfortable working in an environment with changing priorities and multiple stakeholders
- Proficiency in Microsoft Office, Outlook, Excel, PowerPoint, and Slack
Desired Qualifications
- Experience working within an agency, marketing, communications, professional services, creative, or entrepreneurial environment is a plus
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