Corporate Governance & Admin Assistant (6 Months Fixed-Term Contract)
HybridDouglas, Douglas, Isle of Man or Douglas, Munster, Ireland
Job Summary
Manage statutory filings, update company registers, and organize board meetings including scheduling, pack preparation, and minute circulation for international entities. Coordinate vendor KYC and due diligence requests by liaising with vendors, collecting documentation, and tracking progress through secure channels. Maintain the internal policy tracker, SharePoint folders, and standard operating procedures while drafting resolutions and ensuring document compliance. This six-month fixed-term role supports the Legal & Compliance team in managing corporate governance and administrative tasks across multiple jurisdictions.
Required Qualifications
- Experience of company secretarial / corporate administration work, ideally across multiple jurisdictions
- Experience of handling KYC/due diligence requests, ideally including vendor or third-party due diligence
- Strong organizational skills with exceptional attention to detail
- Ability to manage confidential and sensitive information with discretion
- Comfortable coordinating with multiple internal stakeholders and external vendors to keep tasks on track
- Strong written communication skills, including experience with minute-taking and drafting formal documents such as resolutions
- Proficiency in Microsoft Office Suite, including SharePoint, Word, and Excel
Desired Qualifications
- experience with Monday.com boards
- AI tools such as Claude
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