Coordonnateur(trice) des services de bureau et de la réception / Office Services & Reception Coordinator
On-siteMontréal, Quebec, Canada
Job Summary
Oversee day-to-day office operations by serving as the primary point of contact for employees, visitors, and vendors while maintaining a clean, functional, and welcoming workspace. Manage administrative duties including document preparation, data entry, inventory monitoring, and supply ordering, while coordinating with external vendors for cleaning, maintenance, and catering services. Support internal meetings, employee events, and leadership visits through room setup, logistics, and on-site coordination. Proactively identify and resolve workplace issues, ensuring smooth execution of daily activities and company events with a focus on detail and reliability.
Required Qualifications
- Previous experience in reception, office coordination, facilities support, administration, hospitality, customer service, event coordination, or a similar role
- Bilingualism in French and English, with the ability to communicate professionally with employees, leaders, visitors, vendors, and external partners in both languages
- Strong organizational skills, with the ability to manage multiple tasks, requests, events, priorities, and details throughout the day
- Demonstrated ability to work autonomously, take initiative, anticipate needs, and follow through without requiring close supervision
- Strong attention to detail and commitment to maintaining a clean, comfortable, organized, and high-quality workplace
- Ability to support office events, meetings, employee activities, and leadership visits with professionalism, reliability, and care
- Good judgment, discretion, and reliability when handling confidential or sensitive information
- Practical problem-solving skills and the ability to respond calmly, positively, and effectively to unexpected office or event-related needs
- Proficiency with common office tools such as email, calendar systems, spreadsheets, document tools and workplace communication platforms
- Montreal (or surroundings) resident
- Satisfactory background and reference check
Desired Qualifications
- A genuine love of people, with a positive, welcoming, generous, and service-minded approach to supporting others
- High standards and an excellence-oriented mindset, with pride in creating an office environment that is polished, thoughtful, and well run
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