Coordinator, Secretariat
HybridCalgary, Alberta, Canada or Edmonton, Alberta, Canada
Job Summary
Coordinate and support committee meetings, including scheduling, logistics, travel arrangements, catering, and virtual meeting support. Prepare and maintain meeting minutes, committee records, and decision documentation while tracking member terms and informing leadership of approaching timelines. Assist with documenting, testing, and resolving system issues related to regulatory applications and support the maintenance of internal procedural manuals. Provide reception relief coverage and assist other teams within the Office of Registrar and Regulatory during peak times. This role requires working in a fast-paced environment with occasional work outside regular hours and some travel, based in Calgary or Edmonton.
Required Qualifications
- Minimum two years' experience in an office environment
- Excellent verbal and written communication skills
- Exceptional multi-tasking skills with a proven ability to stay organized
- Proficiency working with Microsoft Office software, including Word, Excel, PowerPoint and Outlook
- Fast paced work environment
- Some travel may be required
- Occasional work outside of regular working hours may be required
- This position can be in either Calgary or Edmonton
Desired Qualifications
- Diploma in a related field would be an asset
- Knowledge of Sharepoint is an asset
- Previous experience with database maintenance would be an asset
- Aptitude or interest in software technology would be an asset
- Value and Ethics
- Teamwork and Adaptability
- Organizational Awareness
- Communication
- Planning/Organizing/Monitoring
- Service Orientation
- Attention to Detail
- Problem Solving
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