Coordinator, National Events (6 Month Contract)
$47,000–$78,000 year
HybridToronto, Ontario, Canada
Job Summary
Support logistics, stakeholder coordination, and operational processes for large-scale national events by managing project timelines, attendee registration, and food & beverage requirements. Coordinate assigned event deliverables including venue research, audiovisual coordination, travel arrangements, and materials while maintaining the national preferred vendor list. Facilitate contract execution, manage vendor payments through online purchase orders and invoice reconciliation, and ensure compliance with firm policies across Legal, Procurement, and Risk Management. Provide onsite support for seamless event delivery, coordinate internal project team meetings, and offer ad hoc administrative support to Senior Managers. This 6-month contract during the Fall/Winter peak season requires flexibility for outside standard hours and onsite travel.
Required Qualifications
- 2+ years of experience in events, hospitality and/or project coordination, or relevant internship exposure
- Post-secondary education in Event Management, Hospitality, Business, Communications, Marketing or a related field
- Strong digital skills, including Microsoft Word, Excel, PowerPoint, Teams, Power BI and Outlook, with experience in mail merges, pivot tables, presentations, and graphics creation
- Experience with event management platforms (e.g., Cvent) and administrative/financial tools (e.g., Concur, Ariba, OpenText)
- Excellent organizational skills with the ability to manage multiple priorities, concurrent projects, and deadlines in a fast-paced, collaborative environment
- Strong interpersonal and communication skills with a proactive, team-oriented approach
- Strong client service mindset, with curiosity, accountability, and problem-solving skills
- Flexibility to work outside standard business hours, support onsite events, and travel as required
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