Coordinator, Civil Aviation, Space, Engineering & Technology
$52,000–$60,000 year
On-site · Arlington, Virginia, United States
Job Summary
Coordinate and provide administrative support for the Civil Aviation, Space, and Engineering & Technology divisions at the Aerospace Industries Association. Manage division files (physical/electronic), committee rosters, and documentation; prepare materials for councils and committees; transcribe and format documents; handle routine inquiries; greet visitors; schedule appointments; manage forms, reports, expense tracking, and travel logistics; support budgets and event logistics; assist across divisions with policy-related materials (white papers, slide decks, memos); requires strong Microsoft Office skills, excellent communication, ability to multi-task, confidentiality, and a proactive team-oriented approach.
Required Qualifications
- Native understanding and extensive work within the Microsoft Office environment (Outlook, Word, Excel, PowerPoint, Project, SharePoint) is required
- Strong oral and written communication skills (concise, timely, positive nature)
- Ability to work under time pressure to meet deadlines and capability to quickly flex to changes in priorities. In addition, be flexible where extra hours are needed without always being asked
- A team player attitude, with dynamic customer service, and proven ability to respond to internal and external requests, from all levels of leadership, for assistance promptly, professionally, and effectively
- Ability to independently prioritize, multi-task duties, and collaborate across AIA. In addition, possesses well-developed interpersonal and time management skills
- Natural desire to take ownership and contribute to the broader team.
- Motivated, “can-do” attitude that contributes to the mission of the organization and the industry
- Ability to handle confidential information with professionalism, maturity, and trust
- Desired Skills:
- Experience in a non-profit organization, trade association, or aerospace industry preferred
- Relevant operational, administrative, or project management experience preferred
- Proficient writing skills, including the ability to develop background and talking points quickly and in a concise manner is sought after
- The physical demands and work environment characteristics described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Equal Opportunity Employer
- AIA is proud to be an equal opportunity workplace, committed to non-discrimination regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity/expression, veteran status, or any other status protected by applicable law.
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